Our client has been in operation for over a century now and has created an unmatched reputation for themselves starting from there inception and is one the top performing law firms in the Lower Mainland and the Okanagan.

Their team have an exciting new opportunity and are seeking an experienced Legal Administrative Assistant/Office Administrator for their growing Kelowna office. This position will be a hybrid between an office administrator/receptionist and a legal administrative assistant.

This role will report to a senior solicitor Partner and an Associate, the Legal Administrative Assistant is responsible for:

Reception

• Provide daily switchboard coverage.
• Greet visitors, receive, and direct incoming calls, and answer routine inquiries in a courteous and expeditious manner.
• Maintain boardroom bookings, being aware of the location of all visiting clients.
• Ensure the reception area is always kept tidy and presentable. Assist with maintaining the cleanliness of boardrooms.
• Coordinate courier requirements and flower orders.
• Update and maintain office telephone directories.

Office Services

• Sort and deliver mail in a timely manner and manage all office subscriptions.
• Operate and maintain fax, photocopier, scanner, binding, and computer equipment.
• Identify problems with operation of photocopy and fax machines and arrange for service calls.  Clean and maintain equipment as required; replenish toner or other material as needed.
• Order coffee for the office and place other office orders as required.
• Assist with basic IT troubleshooting for the office as required.
• Assist with ordering office furniture and equipment as required.

LAA duties

• Establishing and maintaining all client information and organizational systems
• Contact with clients, accounting, and other professionals.
• Contact with government agencies and other law firms.
• Drafting and management of transactional documents and correspondence.
• Management of transactional timelines and reporting on completion of transactions.
• Filings with government agencies.
• Maintenance of corporate records in both paper and electronic forms.
• Client billing.
• General administrative services relating to client transactions.
• Provide ad hoc admin support to visiting lawyers, as required.

Education, Training, Skills, and Experience

• Minimum of 5 years related experience is desirable.
• Minimum of 2 years experience using “ALF” corporate database.
• Advanced level of proficiency in using Microsoft Office, Adobe and BC Online.
• Strong document production skills and familiarity with electronic document management and comparison systems.
• Ability to take initiative and think ahead.
• Strong organizational, communication and interpersonal skills.
• An ability to multi-task under pressure.
• High energy team player.
• Positive and willing attitude.
• Meticulously detail oriented – excellent spelling, grammar, and proof-reading skills – attention to detail is a must.
• Flexibility to work overtime.
• Preference will be given to candidates who have completed an accredited Legal Assistant program.

Compensation + Benefits

• Competitive salary with structured annual reviews.
• Extended health and dental coverage for you and your family.
• Employee and family assistance program through LifeWorks.
• Generous vacation time, sick time, and personal time allotment.
• Life, Short and long term disability insurance.
• Group RRSP plan with matched contributions.

Other perks

• Fun social events throughout the year including Summer, Fall and Winter socials.
• Casual day every Friday.
• Monthly lunch and learns on various topics.
• Continuing education and tuition allowance.
• Group RRSP plan with matched contributions.
• In-house health and wellness programs with an annual subsidy.