Platinum Recruiting has started working with a very successful & niche business that manufactures wooden utility poles and wooden structures all across Canada and the United States. As a family owned and operated business with roots dating back to over a century in the Okanagan, they have established themselves as an industry leader in North America and have clients ranging in all types of industries and fields.

Our client is looking to add to their team with the addition of an Administrative Assistant!

Reporting to the Manager, this position requires strong attention to detail, good communication skills, the ability to multitask, and provide support to various different departments.

We are looking for a highly motivated candidate with initiative to complete a job with excellence. Ideally someone that is a self-starter, reliable and dependable.

ESSENTIAL JOB DUTIES:

Administrative responsibilities include but not limited to:

• answer and direct phone calls
• provide general support to visitors
• produce and distribute correspondence memos, letters, and faxes
• receive, sort and distribute the mail
• maintain computer and manual filing systems, including legal files
• maintain and replenish office and kitchen supplies
• maintain office equipment and coordinate repairs
• organize travel arrangements
• provide administrative support to various departments (data entry, filing, copying, etc.)
• organize office events
• process customer credit applications, includes obtaining references and credit score
• provide support to the executives
• handle other administrative projects when necessary
• Accounting responsibilities include but not limited to:
• enter accounts payable invoices weekly
• generate vendor payments (cheques and electronic payments) weekly
• provide support to the accounting team during a month end, quarter end, year end
  • providing various backup information to support transactions
  • assists with requests from external parties, including auditors

JOB QUALIFICATIONS:

Education:

• High school diploma
• Post-Secondary Accounting courses

Experience/Abilities:

• proven administrative experience
• knowledge of office management systems and procedures
• excellent time management skills and ability to multi-task and prioritize work
• attention to detail and problem-solving skills
• excellent written and verbal communication skills
• strong organizational and planning skills
• ability to work in harmony with co-workers
• understanding of confidentiality
• proficient in MS Office
• knowledge of Microsoft Dynamics AX is an asset
• college degree preferred

BENEFITS:

• Extended Health Care Coverage
• Dental
• Vision
• Life Insurance
• AD&D
• Long Term Disability
• Paid Time Off
• Employer Funded RRSP